Kansas Oxford House State Association (KOHSA) Meeting Minutes, Locations, Agenda, State Dues & Revolving Loan Information

The next Kansas Oxford House State Association meeting will be held on:
Sunday, November 23, 2025 at 9:00 AM
Located at 400 W Douglas Avenue, Wichita, Kansas 67202

State Dues & State Revolving Loan
Checks must to be written separately, Do NOT combine your dues and loan payments together!

When writing State Dues checks, they must to be made payable to “KOHSA”
Please write the total number of chartered beds you are paying dues on in the memo line of your state dues check, as this will help the Treasurer with accurate reporting during the meeting. Reminder, new houses in your chapter are still expected to pay dues, unless it has been motioned for and passed to allow a grace period.

Current State Dues are $7.00 per chartered bed per month
We pay two months at a time and for the two months PRIOR to the State Meeting, NOT the two months following the State Meeting.

Dues are calculated as follows:
The total number of chartered beds in your chapter multiplied by $14.00 (two months) = State Dues.

When writing State Revolving Loans checks, they must be made payable to “KOHSA Rev Loan Fund”

Any checks for the Revolving Loan Fund should include in the memo line either “Loan Payment” or “Donation”. If the Loan Payment is from a Chapter for a house, also list the Oxford House name in memo line of the check. For example, “Loan Payment O.H. Promise” or “Loan Payment Stabilization”.

State Revolving Loans in the amount of $4,000 are to be paid back over a two year period. Minimum payment each month is $166.67, so at minimum $334.34 each State Association Meeting.

State Revolving Loans Loans in the amount of $6,500 are to be paid back over a two year period. Minimum payment each month is $270.83, so at minimum $541.67 each State Association Meeting.

State dues, audits and bank statements need be turned into the Treasurer in person before the meeting. Your completed summary report should be emailed to the secretary prior to the meeting and preferably typed for legibility. If you have anything to add to the agenda, please reach out to the State Chair prior to the meeting to get it added.

Reimbursements
If you’re wanting to be reimbursed for your gas to the state association meeting, we will reimburse one way. You should fill up your gas tank prior to leaving your home destination and then upon arrival fill up your tank again at a gas station near the venue and obtain a receipt. You will need to fill out a reimbursement form along with your reimbursement and provide it to the Treasurer at the State Association, with a maximum amount of $60.00 for gas reimbursement.

If you’re an officer or board member and traveling 2.5 hours or more to the State Association Meeting, you’re allotted a maximum of $150.00 for one night in a hotel, either the night before or the night of the meeting. If it is the night of the meeting, you will need to submit your reimbursement at the following meeting.

Receipts are required for all reimbursement.

State Meeting Locations (2023 – 2025)

State Meeting Minutes

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